Job Description:
Plymouth Industries is a leading Wisconsin-based manufacturer of custom metal fabrication and material handling solutions, serving a wide range of industrial markets. We are seeking a highly organized, detail-oriented part-time Office Assistant to support daily administrative operations and contribute to the efficiency of our growing team.
This role is ideal for someone who thrives in a fast-paced manufacturing environment, enjoys supporting multiple departments, and takes pride in keeping operations organized and running smoothly. The Office Assistant plays a key role in office administration, HR coordination, and data entry functions that directly support production, accounting, and leadership.
Job Duties:
Office Administration
- Serve as the primary point of contact for all office inquiries (phone, email, and in-person visitors).
- Maintain a clean, organized, safe, and well-stocked office environment.
- Order and stock office supplies and coordinate with vendors as needed.
- Provide administrative support to leadership, including calendar management, travel arrangements, and correspondence.
- Draft and distribute internal communications, company memos, and newsletters.
- Maintain accurate filing systems (digital and physical).
- Assist with general clerical duties and cross-departmental support as needed.
HR & Recruiting Support
- Coordinate interview scheduling between candidates and management.
- Assist with applicant communications and documentation.
- Support onboarding paperwork and general HR administrative tasks.
Data Entry & ERP Support
- Create and maintain job entries within the company ERP system.
- Create finished good material IDs and template jobs.
- Correct employee time tracking discrepancies and provide employees with weekly hour summaries.
- Conduct monthly Time Variance Audits to ensure payroll accuracy and data integrity.
- Maintain confidentiality and accuracy in all employee and job-related data.
